Meeting Minutes

Meeting Minutes for November 11th, 2009

Members in attendance:

• Dr. Bruce Maxim
• Steve Briley
• Jason Sabada
• Louis McHugh
• Joe Haskins
• Matt Sable
• Trevor Tabaka
• John Hamill
• Cale Colony
• Jeremy White
• Dennis Matveyev
• Jeff Fesler
• Brian Schroeder

Prospective Members in attendance:

• Brandon Holbert
• Kasey Thompson
• Kirit Patel

Boy Scout Computer Science Saturday

Upsilon Pi Epsilon will be hosting our annual Computer Science Saturday on January 16, 2010. More information including permission slips can be found at CSS 2010. We have not yet procured funding for the event. Cale Colony will be setting up a group on Google Groups to coordinate the event. E-mail him to be added to the group.

Crosslisted Courses

UPE will accept members if they meet the requirements to join even if they have some courses that are not explicitly listed as CIS courses on the applicant's transcript. To count towards the minimum requirements, a course must be either listed as a CIS course or crosslisted as a CIS course.

Recruitment Opportunities

Cale Colony proposed that we try to recruit applicants to UPE that are either one semester away from having enough credit-hours or are slightly below the minimum grade point average for eligibility. To encourage prospective applicants to consider joining UPE, Cale also suggested that we tie our recruitment events to volunteer efforts, such as Habitat for Humanity. This could be a better way of getting attention and turnout than simply asking prospective members to attend one of our meetings.

Spyware Removal Drive

Jeremy White suggested that UPE hold a Spyware Removal Drive, where UPE members volunteer to remove spyware, viruses, and adware from students' personal computers.

Steve Briley brought up a point that typically scanning for spyware can take upwards of 30 minutes and that it may be difficult for students to wait that long. To help alleviate this, Brandon Holbert suggested that we create and print pamphlets about safe computing practices and links to resources that we can hand out at the event for students to use when they have time.

In addition to sending out a mass e-mail to the student body, it is likely that we would hold this event in the University Center to attract the most number of students. We will also be accepting donations during the event.

Break Technology Day

Tired of PC LOAD LETTER errors? Take out your frustration with technology using a hammer as we destroy the electronics that drive us mad. Date, location, and legality to be determined.

Spoons are Simply Unacceptable

Knifes are only marginally better. Cale Colony volunteered to purchase plastic forks for future UPE meetings.

Spicy Food Challenge

Kasey Thompson reminded us that there will be a Spicy Food Challenge on November 24, 2009 from 1:00pm-4:00pm in Kochoff Hall. Up to 2 members from each organization can compete.

Lab Proctoring

We are considering proctoring one of the labs in the CIS building on Wednesday nights from 6:00pm-8:00pm to raise funds.

Employment Opportunity

Contact Cale about an employment opportunity occurring the week after Christmas.

Meeting Minutes for September 16th, 2009

Members in attendance:

• Dr. Bruce Maxim
• Steve Briley
• Jason Sabada
• Dmitriy Ansolis
• Louis McHugh
• Joe Haskins
• Evan Musu
• Matt Sable
• Trevor Tabaka
• John Hamill
• Jeremy Lance
• Cale Colony
• Jeremy White
• Andrew Claus

Prospective Members in attendance:

• Dan Haddad
• Brandon Holbert
• Kasey Thompson
• Kirit Patel
• Jason Kleidouhakis

Presentations about Computer Science

As discussed at our last meeting, we plan to hold student-led seminars some time during this semester. These presentations will be open to the student body and will cover different areas in computer science. Cale Colony suggested a lesson on FPGAs and the possibilty of inviting professors from different departments. Jeremy White suggested a series of wireless networking workshops that we can advertise to different levels of students; for example, one seminar on practical networking topics (setting up equipment, basic configuration, the meaning behind channels) and another on security issues (levels of encryption and possibly a WEP cracking demonstration).

UM-D Knowledge Portal

Jeremy White proposed that members of UPE create a searchable, extensible online system for transferring the knowledge of upperclassmen to the rest of students on our campus. The website would feature: reviews of professors, extra information about classes, and a book swap program. A committee will meet next Wednesday, September 23 at 5:30pm-6:30pm in room 121 of the CIS building to discuss the technical details of the system. The meeting will be open for anyone to attend.

Getting Together with other Student Organizations

In an effort to expose UPE to a wider audience, we will look into collaberating with other organizations on campus. Informally, we have also been invited to events being held next week by the Society of Women Engineers (laser tag, dinner) and Theta Tau (LAN party).

Other Event Ideas

Cale Colony suggested a Poker and Cigar Night with prizes to the winners. Jason Kleidouhakis is willing to add UPE events to the DCE Google calendar for engineering events / UM-D events.

Urban Spelunking Gear

Order forms for tactical gear (gloves, respirators, etc.) will be available in the UPE office, room 116 of the CIS building. Prospective members: if you do not have proper gear, you cannot head out. Remember our safety motto: "no matter your skill, asbestos can kill."

Showcasing Student Developed Games

In addition to the High School Gaming Day that UPE has had in the past, we are considering plans to team up with ACM to showcase student developed games at the next ACM Video Gaming Day in Kochoff Hall in the University Center.

Windows 7 Launch Party

Windows 7 will be released on October 22. We have tentative plans to hold a launch party either off campus or possibly at the Gabriel Richard Center on campus. More details will follow at a later meeting.

Meeting Minutes for April 8th, 2009

Members in attendance:

• Dr. Bruce Maxim
• Steve Briley
• Jason Sabada
• Dmitriy Ansolis
• Louis McHugh
• Joe Haskins
• Evan Musu
• Matt Sable
• Vamsi Kancharla
• Trevor Tabaka
• John Hamill
• Brian Schroeder
• Jeremy Lance
• Cale Colony
• Jeremy White

Ideas for Fall Semester Events

Jeremy White suggested that UPE offer a weekly series of student-led lectures in various topics of Computer Science. Dr. Maxim advised that we limit this to a bi-weekly or tri-weekly recurring event. The first proposed lecture would be held near the beginning of October.

Another idea suggested was bringing in outside speakers from industry to give talks. UPE has hosted speakers in the past, and found that a rate of one per month worked well.

Spring Picnic

The annual UPE / ACM spring picnic is scheduled for Saturday, May 16th.

Senior Design Competition

The Senior Design Competition will be held April 24th from 8:00am - 3:00p in room 1420 Professional Education Center. There are approximately 6-9 teams competing.

Senior Design Showcase

The Senior Design Showcase will be held April 27th from 4:00pm - 8:00pm in the upper floor of the CIS building.

President Position Available

Steve Briley will be stepping down as President of UPE, so we need to elect his replacement. Cale Colony has volunteered to run. If you wish to run against him, please contact .

Meeting Minutes for March 17th, 2009

Members in attendance:

• Dr. Bruce Maxim
• Steve Briley (could not attend due to a family emergency)
• Brian Schroeder
• Evan Musu
• Jason Sabada
• Matt Sable

Meeting Purpose:

Our 44th UPE Initiation Ceremony

Newly Initated Members

• Cale Colony
• Jeremy Lance
• Hasnaa Latrach
• Trevor Tabaka
• Jeremy White

After Initiation Dinner

This year we went to BD's Mongolian Barbeque, in Dearborn, Michigan.

Meeting Minutes for March 11th, 2009

Members in attendance:

• Dr. Bruce Maxim
• Steve Briley
• Jason Sabada
• Matt Sable
• Vamsi Kancharla
• Trevor Tabaka
• John Hamill
• Louis McHugh
• Brian Schroeder
• Joe Haskins
• Evan Musu
• Paula Lauren
• Chuan-Gang Xie
• Andrew Claus

Prospective member in attendance:

• Jeremy White

Initiation Ceremony

The initiation ceremony will be held Friday, March 13th at 6:00pm in the Professional Education Center room 1330. Dress is business casual for initiates and members. Following the ceremony, members are invited to attend dinner at BD's Mongolian Barbeque.

Town Hall Meeting

On March 16th, the College of Engineering and Computer Science (CECS) will be holding an open forum for engineering students to meet Dean Sengupta and discuss matters pertinent to Dearborn's School of Engineering. This event runs from 1:00-3:00pm in the IAVS, but has been combined with the CECS Winter Picnic, which will overlap. UPE will have a table at the picnic (also in the IAVS) that needs to be manned from 2:00-4:00pm. Free food will be available.

Constitution Clarification

The UM-D UPE chapter has been practicing a requirement that candidates must have a minimum of a 3.0 GPA in CIS courses to be accepted. This requirement is neither in the national constitution, nor in our local one. A vote was held to stop the practice of this requirement, which a majority of the members present voted for. The requirement will no longer be practiced.

Engineering and Computer Science Experience

The CECS is holding an event on March 28th from 8:30am-2:45pm for high school juniors and seniors. Several of our members have volunteered to help at the different activities during the day: Jeremy White and Brian Schroeder have volunteered to work at the High School Web Development Competition, and Vamsi Kancharli and Trevor Tabaka have volunteered to help at the High School Programming Competition. Volunteers should attend from 9:00am-4:00pm.

C.A.T.S.

Our annual Computer Advantage & Technology Saturday for the Girl Scouts will be held on March 21st, 2009 from 10:30am-3:30pm (9:00am-4:00pm for volunteers). We expect to have around 32 girls and 10 adults attending. The volunteer list is as follows:

Conference Room (CIS 121)

• Paula Lauren
• Jeremy White

• Jason Sabada
• Matt Sable

• John Hamill
• Chuan-Gang Xie

• Joe Haskins
• Trevor Tabaka